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Is Leasing a Printer, Copier or Multifunction Printer the best option?

Is Leasing a Printer, Copier or Multifunction Printer the best option?

Is Leasing a Printer, Copier or Multifunction Printer the best option? Unlike mid sized to Large businesses, most smaller businesses buy on price from stores like Officeworks or Harvey Norman etc. Usually these stores only carry low end equipment and the Sales Person’s advice is usually incorrect.
A sales person will usually push the machine that they want to sell you. This means that his advice is biased, as without having access to any Service Data, simply because these Stores have no Service Departments, but refer faulty equipment to the manufacturers.

We have a team of experienced manufacturer trained Technicians, who pass on the relevant equipment information to our Sales Team.
Therefore you will receive the best advice on which Machine is the most cost effective, most reliable for your Business.

We supply and service the Kyocera range of Award winning Office Printers, Photocopiers and Multifunction Printers.

If you are looking at leasing, renting or buying a printer or copier, the most important initial step is to identify the right machine for your business and decide if you need a standalone printer, copier or a multifunction device.

Better still – ask one of our experienced sales member for assistance.

Once you have decided, you then need to consider whether it is better to lease the equipment or purchase it.. Leasing your equipment gives you the use of your office machines for a fixed term based on set monthly payments. Your lease can also be structured to include  toners together with service, maintenance and technical support. This solution is often referred to as a copyplan.
Buying office equipment outright can involve a high outlay so it may make more financial sense to lease your office printers and copiers, as you would avoid the high costs of buying outright. Leasing equipment involves fixed monthly payments for a set number of years. This not only makes budget planning easier but also frees up capital to invest in other areas of the business.

Office technology is continuously improving and developing so leasing can also be a good option when it comes up upgrading your office devices. A lease can be structured to enable you to upgrade to more up to date machinery when the need arises. Often, when buying machines, by the time it is paid for, your office copier or printer is already out of date. In addition, older machines can also be considerably less efficient with higher running costs.
Regardless of whether you decide to lease or buy, the most important step is to identify the correct device to suit your exact printing requirements and budget. We will provide you with a free print audit enabling us to advise you on the most suitable machine for your business.

Why is leasing better than buying?

Leasing a photocopier is one way for you to avoid the initial capital outlay required for outright purchase. Whilst the overall outlay is slightly more with a photocopier lease as opposed to a straightforward purchase there are sound reasons to consider it as a method of finance for office equipment such as an office printer or copier machine.
Leasing is a tax efficient form of finance, enabling you cost-effective trade-up to the very latest technology at the right time.

If you have any questions at all about purchase or leasing, do not hesitate to Contact us for further information.

What are the benefits of photocopier/printer leasing?

For many businesses the purchase of an important office utility such as a photocopier or printer may be a daunting investment, mainly due to the associated large up front sum but also the prospect of it becoming obsolete in five years time. Leasing a Photocopier/Printer is the smart alternative with numerous good business-sense advantages:


Why pay out in one lump sum when with leasing you can make small fixed manageable monthly payments?  Lease arrangement also have a fixed interest rate for the term of the lease which means that you can accurately plan for  payments in advance.

A photocopier or printer is not a business asset that appreciates.

You may find that it depreciates faster than the vast majority of purchased assets. So save purchases for assets that either appreciate or depreciate less. Leasing gives more freedom for you to upgrade to up-to date office equipment. This is important with printers and copiers due to changing technology.This results in you being less affected by budget restraints. Photocopier and printer leasing also improves cash flow and creates a hedge against inflation, depreciation and obsolescence. Importantly, it allows you to take advantage of new technology at a time of your choosing at a reasonable cost.

By contrast, a business that owns its office equipment can only upgrade by reinvesting and disposing of the existing asset. A photocopier lease with Coastal Business Equipment will include provisions to upgrade to a newer model.
Because the latest photocopier and printer machines are multi-functional, it makes sense to be able to also upgrade all these products and facilities at the same time rather than having to deal with multiple outdated machinery. This is one of the newer benefits of leasing combined with the latest multi-functional technology.

Who retains the equipment at the end of the photocopier lease?

Title to the goods remains with the finance provider. This means that the equipment does not show on your company balance sheets and therefore not applicable to the expected value depreciation over a fixed period. Leasing allows you the advantage of obtaining the latest technology by changing your equipment towards the end of your lease.

Leasing also allows businesses to keep up with new technology as your  machine can be up-graded during or at the end of your lease period. This is normally due to expansion of your business and your changing requirements.

Why should I choose photocopier leasing?

It is the most popular choice for small businesses that need a mid-to-high volume photocopier or printer just as a large multi-national organisation prefers to keep a tighter control on their finances and also enjoy the tax efficiency and upgrade opportunities of a lease agreement over purchasing.

Why lease a Printer/Photocopier rather than purchase?

The cash flow and tax relief benefits of leasing office printers provide a very strong case against cash purchase. Also if you buy equipment outright the capital invested becomes tied up in a depreciating asset. Photocopier/Printer Leasing on the other hand allows you to save resources for other purposes or opportunities. To be sure of the right financial decision for your business, please speak to your accountant.

Is Leasing a Printer, Copier or Multifunction Printer the best option?

Please call us on 1300 271 223 for further advice or information.

Coastal Business Equipment – we can save you the earth